- Clarified who can act as an authorized representative on behalf of an employer
- Updated USCIS website addresses
- Provided clarifications on acceptable documents for Form I-9
- Updated the process for requesting paper Forms I-9
- Updated the DHS Privacy Notice
Implementing a Sexual Harassment Training program is not only a best practice for preventing harassment and improving workplace culture, for some organizations it’s also the law. In the wake of #MeToo, new state and local laws are requiring employers to provide sexual harassment training to all their employees and managers. Now is the perfect opportunity to replace the old, check-the-box training model with a more modern approach that not only complies with state and local requirements, but is relevant and engaging to your employees.
Archway Benefits has partnered with Traliant and their award-winning Preventing Discrimination and Harassment course covers all federal laws with state-specific editions for California, Connecticut, Delaware, Illinois, Maine and New York.
The course is available in separate versions for employees and managers in a variety of environments, including: corporate office, hotel, restaurant, healthcare, industrial/manufacturing, construction, and retail. For employees outside the US, we also offer Global and Canadian editions.
The courses feature modern, bite-sized episodes with interactive videos highlighting real-world scenarios that your employees will actually enjoy. Courses are refreshed annually with new videos, actors, images, and content as well as being continuously updated to remain compliant with the law.
Contact me today to find out more or to sign up with Trailant at our special rate!
Overview of the Parental Leave Act
California’s new Parental Leave Act (PLA) provides up to 12 weeks of leave for new parents. This includes parents who have given birth to a child and parents who have had a child placed with them through foster care or adoption.
It does not offer medical leave so employees that are covered under the new act cannot take time for their own medical needs nor for a family member’s needs. Covered employees can use the leave within the first 12 months after becoming new parents.
Employers must provide employees with a guarantee of the same or similar job upon the employee’s return before the employee starts the leave. If the employer doesn’t provide this guarantee, then the employer is considered to have denied leave to the employee.
In addition, employers must provide group health insurance coverage for the 12 weeks that employees are on leave. Employers can only recover the cost of the health insurance premiums if the employee fails to return to work after the leave as long as the employee did not return due to a serious health condition.
If the employee fails to return to work due to a serious health condition or the employee does return to work, then the cost of the premiums must be born by the employer.
Employees Covered Under the Parental Leave Act
The act covers any employer who has at least 20 employees in a 75-mile radius. CFRA covers any employer who has 50 or more employees and does not include 75-mile radius requirements.
Employees who work at qualified employers must have worked at their employers for the previous 12 months. Further, employees must have worked at least 1,250 hours with their employers during that time frame.
In addition, the State of California, all cities and all subdivisions of the state or city governments fall under the act.
Differences between the Parental Leave Act and the Existing Family Right Act
The Parental Leave Act expands coverage under the Family Rights Act. While the Family Rights act covers employers of 50 or more, the Parental Leave Act covers employers with 20-49 employees.
Furthermore, the CFRA covers leave for medical or serious health conditions of the employee and the employee’s family. CFRA expands the coverage of the Federal FMLA, which covers employers with at least 50 employers in a 75-mile radius. CFRA also provides expanded coverage for family members above what FMLA provides.
In contrast to CFRA, California Pregnancy Disability Leave provides up to 4 weeks of paid leave for employees who are disabled due to pregnancy, including birth.
The new act does not specifically address whether Pregnancy Disability Leave should be taken concurrently with New Parental Leave or consecutively.
Getting Paid While on Leave
California Parental Leave Act isn’t a paid leave. However, California offers required paid sick leave for employees which provides up to 48 hours a year of paid time off.
The act allowed employees to use other paid time off or employer paid time during the Parental Leave.
Further, female employees can be paid for the first 4 weeks of Parental Leave through California’s Pregnancy Disability Leave which provides 4 weeks of paid leave due to a disability caused by pregnancy.
Employers with 5+ employees (effective January 1, 2019):
In the wake of the #MeToo movement, with new anti-harassment laws being passed in several states, we know that evaluating Sexual Harassment Training is at the forefront of many of your agendas. We are happy to assist by recommending Traliant, our provider of choice.
Traliant is the online compliance training partner of 1,500+ clients, including the US Congress Office of Compliance (OOC), Hilton Worldwide, and LA Fitness, so you’ll be in good company.
We selected Traliant because of their innovative approach to online compliance training, which covers important topics such as Preventing Discrimination and Harassment in a modern, engaging format. Unlike dated training videos you may have seen in the past, Traliant releases a new season every year with bite-sized episodes to cover current issues and keep their content fresh and engaging. Their industry-leading online training courses are accompanied by an easy to use LMS to manage your employees’ learning. Every training program comes with options to customize, by adding your logo, contact information, policies, and even images or employee Q & A’s.
For our California clients we recommend Traliant’s newly released California Edition of Preventing Discrimination and Harassment which complies with all the training requirements under California’s new workplace laws, enforced by the California Department of Fair Employment and Housing (DFEH). The web-based, interactive training is available in two versions: a one-hour (60 min.) course for employees, and a two-hour (120 min.) course for managers and supervisors.
This comprehensive course includes information and practical guidance on the federal and California state anti-harassment laws, and covers all the required topics and more, including sexual harassment and abusive conduct, preventing harassment based on gender identity, gender expression and sexual orientation, discrimination, retaliation, bystander intervention, diversity and inclusion and workplace civility.
On August 1st Traliant will be launching a self-service site so you can quickly and easily purchase training. In the meantime, all purchases can be made through Traliant, honoring the pricing below.
Archway Benefit’s Partnership with Traliant Oﬀers the Best Pricing for our Clients
Preventing Discrimination and Harassment training is just $14 per license (employee that needs to be trained)
- Simple, easy ﬂat pricing: $14 per license (manager or employee course same price)
- Automated self-implementation process with Traliant logo/policy
- Easy access and visibility to training reports
- Upgrade options:
- Add your logo and policy: $45 one-time fee
- Spanish translation: $50 one-time fee (not related to the number of employees)
If you would like to make a purchase now or for more information, please reach out to Jory Aquino at firstname.lastname@example.org.
Let Traliant take your compliance training from Boring to Brilliant!
The state of California currently requires mandatory sexual harassment and abusive conduct prevention training for supervisors working for employers with 50 or more employees. California-based supervisors must be trained every two years. New supervisors must be trained within six months of assuming the position.
2020 Training Requirements
By January 1, 2020, all employees working for employers with five or more employees will need to be trained. Supervisors must receive two hours of training once every two years, while non-supervisory employees must receive one hour of training once every two years.
What Kind of Training Must Employers Provide?
Employers must provide sexual harassment prevention training in a classroom setting, through interactive E-learning, or through a live webinar. E-learning training must provide instructions on how to contact a trainer who can answer questions within two business days.
Any training must explain:
- The definition of sexual harassment under the Fair Employment and Housing Act and Title VII of the federal Civil Rights Act of 1964;
- The statutes and case-law on prohibiting and preventing sexual harassment;
- The types of conduct that can be sexual harassment;
- That harassment may be based on gender identity, gender expression, and sexual orientation;
- The remedies available for victims of sexual harassment;
- Strategies to prevent sexual harassment;
- Supervisors’ obligation to report harassment;
- Practical examples of harassment;
- The limited confidentiality of the complaint process;
- Resources for victims of sexual harassment, including to whom they should report it;
- How employers must correct harassing behavior;
- What to do if the supervisor is personally accused of harassment;
- The elements of an effective anti-harassment policy and how to use it;
- “Abusive conduct” under Government Code section 12950.1, subdivision (g)(2).
Finally, any training must include questions that assess learning, skill-building activities to assess understanding and application of content, and hypothetical scenarios about harassment with discussion questions.
Who Can Provide The Training?
There are three types of qualified trainers:
- Attorneys who have been members of the bar of any state for at least two years and whose practice includes employment law under the Fair Employment and Housing Act or Title VII of the federal Civil Rights Act of 1964;
- Human resource professionals or harassment prevention consultants with at least two years of practical experience in one or more of the following areas: designing or conducting training on discrimination, retaliation, and sexual harassment prevention; responding to sexual harassment or other discrimination complaints; investigating sexual harassment complaints; or advising employers or employees about discrimination, retaliation, and sexual harassment prevention; or
- Law school, college, or university instructors with a post-graduate degree or California teaching credential and either 20 hours of instruction about employment law under the FEHA or Title VII.
Neither DFEH nor any other state agency issues licenses or certificates validating a person’s qualifications to teach sexual harassment prevention training classes.
What About Seasonal and Temporary Employees?
Beginning January 1, 2020, employers must provide training for seasonal and temporary employees, as well as any employee that is hired to work for less than six months, within 30 calendar days of hire or within their 100 hours worked, whichever comes first. Temporary services employers are responsible for training their employees.