Workplace Posters

Some of the statutes and regulations enforced by the U.S. Department of Labor (DOL) require that notices be provided to employees and/or posted in the workplace. DOL provides free electronic copies of the required posters and some of the posters are available in languages other than English.

Please note that posting requirements vary by statute; that is, not all employers are covered by each of the Department’s statutes and thus may not be required to post a specific notice. For example, some small businesses may not be covered by the Family and Medical Leave Act and thus would not be subject to the Act’s posting requirements.

The elaws Poster Advisor can be used to determine which poster(s) employers are required to display at their place(s) of business. Posters, available in English and other languages, may be downloaded free of charge and printed directly from the Advisor. If you already know which poster(s) you are required to display, see below to download and print the appropriate poster(s) free of charge.

Please note that the elaws Poster Advisor provides information on federal DOL poster requirements. For information on state poster requirements, please visit state Departments of Labor.

Posters

Author: Marta Moakley, XpertHR Legal EditorIn addition to federal posting requirements, a California employer should ensure compliance with individual state and local requirements for workplace posters. HR must monitor the applicable statutes and update the postings as needed. The following chart contains information regarding whether a specific poster is:

  • Required for all employers;
  • Required for employers in certain industries;
  • Required for an employer based on the number of its employees within a state or municipality; or
  • Recommended for an employer, but not required.

The Employment Law Manual’s Employee Communications: California section offers detailed information regarding state-specific postings and compliance requirements.

Poster Required for All Or Most Employers Required for Some Employers Recommended But Not Required
California Access to Medical and Exposure Records Poster X
California Barbering and Cosmetology Establishments Posting Notice X
California Discrimination and Harassment in Employment Are Prohibited by Law Poster X
California Emergency Phone Numbers Poster X
California Farm Labor Contractor Statement of Pay Rates Poster X
California Harassment, Discrimination and Retaliation Policy X
California Human Trafficking Poster X
California Joint Notice for Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave Poster X
California Minimum Wage Order Poster X
California Wage Order #1 Manufacturing Industry Poster X
California Wage Order #2 Personal Services Industry Poster X
California Wage Order #3 Canning, Freezing and Preserving Industry Poster X
California Wage Order #4 Professional, Technical, Clerical, Mechanical and Similar Occupations Poster X
California Wage Order #5 Public Housekeeping Industry Poster X
California Wage Order #6 Laundry, Linen Supply, Dry Cleaning and Dyeing Industry Poster X
California Wage Order #7 Mercantile Industry Poster X
California Wage Order #8 Industries Handling Products After Harvest Poster X
California Wage Order #9 Transportation Industry Poster X
California Wage Order #10 Amusement and Recreation Industry Poster X
California Wage Order #11 Broadcasting Industry Poster X
California Wage Order #12 Motion Picture Industry Poster X
California Wage Order #13 Industries Preparing Agricultural Products for Market, on the Farm Poster X
California Wage Order #14 Agricultural Occupations Poster X
California Wage Order #15 Household Occupation Poster X
California Wage Order #16 Certain On-Site Occupations in the Construction, Drilling, Logging and Mining Industries Poster X
California Wage Order #17 Miscellaneous Employees Poster X
California Notice to Employees of Inspection by Immigration Agencies X
California Notice to Employees – Injuries Caused by Work Poster X
California Operating Rules for Industrial Trucks Poster X
California Paid Sick Leave Poster X
California Payday Notice Poster X
California Preemployment Inquiry Guidelines Poster X
California Pregnancy Disability Leave Notice Poster X
California Preventing Musculoskeletal Injuries in Housekeepers Poster X
California Safety and Health Protection on the Job Poster X
California Sexual Harassment Poster X
California Time Off to Vote Notice Poster X
California Transgender Rights in the Workplace Poster X
California Unemployment Insurance Poster X
California Whistleblower Protections Poster X
California Workplace Rights for Members of the Military and Veterans Poster X
Belmont, California, Minimum Wage Poster X
Berkeley, California, Minimum Wage Poster X
Cupertino, California, Minimum Wage Poster X
El Cerrito, California, Minimum Wage Poster X
Emeryville, California, Minimum Wage and Paid Sick Leave Poster X
Emeryville, California, Service Charge Law Poster X
Los Altos, California, Minimum Wage Poster X
Los Altos, California, Workers Know Your Rights Poster X
Los Angeles, California, Minimum Wage and Paid Sick Leave Poster X
Los Angeles, California, Fair Chance Initiative for Hiring Poster X
Los Angeles County, California, Minimum Wage Poster X
Malibu, California, Minimum Wage Notice Poster X
Milpitas, California, Know Your Rights Poster X
Milpitas, California, Minimum Wage Notice Poster X
Mountain View, California, Minimum Wage Poster X
Oakland, California Minimum Wage Poster X
Oakland, California Paid Sick Leave Poster X
Oakland, California Service Charge Law Poster X
Palo Alto, California, Minimum Wage Poster X
Pasadena, California, Minimum Wage Poster X
Redwood City, California, Minimum Wage Poster X
Richmond, California, Minimum Wage Poster X
Sacramento County Hotel Worker Protection Act Policy Posting X
San Diego, California, Earned Sick Leave Notice Poster X
San Diego, California, Minimum Wage Notice Poster X
San Francisco, California, Fair Chance Ordinance Notice Poster X
San Francisco, California, Family Friendly Workplace Poster X
San Francisco, California, Formula Retail Employee Rights Notice Poster X
San Francisco, California, Health Care Security Ordinance Poster X
San Francisco, California, Minimum Wage Poster X
San Francisco, California, Paid Parental Leave Ordinance Poster X
San Francisco, California, Paid Sick Leave Poster X
San Francisco, California, Salary History Poster X
San Jose Minimum Wage Poster X
San Jose Opportunity to Work Ordinance Poster X
San Leandro, California, Minimum Wage Poster X
San Mateo, California, Minimum Wage Poster X
Santa Clara, California, Minimum Wage Notice Poster X
Santa Monica, California, Minimum Wage Poster X
Sunnyvale, California, Minimum Wage Poster X

NEED POSTERS? Order at Labor Law Center

California Employers: Be Prepared for These New Workplace Laws

Updated anti-harassment policies and practices top the list for 2019

California lawmakers considered a number of workplace-related bills this session addressing sexual-harassment prevention, lactation accommodations, pay equity and more. Gov. Jerry Brown had until the end of September to sign or veto bills. Here’s what employers need to know about new laws that will take effect in 2019 and vetoed bills that may resurface.

Anti-Harassment Requirements

Employers may need to expand their sexual-harassment-prevention training to comply with new standards. Brown signed SB 1343, which requires businesses with five or more employees to provide sexual-harassment-prevention training to all workers by Jan. 1, 2020, and every two years thereafter. Currently, only businesses with 50 or more employees must provide sexual-harassment-prevention training to supervisory employees.

“While such training has always been a good practice, soon the training will become mandatory,” said Christopher Olmsted, an attorney with Ogletree Deakins in San Diego.

Continue reading California Employers: Be Prepared for These New Workplace Laws

IRS Announces HSA Limits for 2019

The IRS recently announced that limits for the HSA contributions will increase in 2019.  The HDHP (high deductible health plan) maximum out-of-pocket limits will also increase for 2019.

Effective January 1, 2019, HSA Contribution Limits:

  • Single Maximum: $3,500
  • Family Maximum: $7,000

HDHP Maximum:

  • Single: $6,750
  • Family: $13,500

ACA Affordability Percentages Will Increase for 2019

The IRS recently issued an update to determine the affordability of an employers plan under the ACA (Affordable Care Act).

These updates will be effective for the taxable years and plan years beginning January 1, 2019.

As a result, some employers may have additional flexibility with the rasped tot their employee contributions for 2019 to meet the adjusted percentage.

AFFORDABLE COVERAGE TEST                                                                                                     For plan years beginning in 2019, employer-sponsored coverage will be considered affordable if the employee’s required contribution for self-only coverage does not exceed:

  • 9.86% of the employee’s household income for the year, for purposes of both the pay or play rules and the premium tax credit eligibility.
  • 8.3% of the employees household income fo rate year, for purposes of an individual mandate exception (adjusted under separate guidance).

To read more on the IRS Revenue Procedure, click HERE.

Cigna to Buy Express Scripts in $67 Billion Deal

Health insurer Cigna Corp. announced today, March 8, 2018, that it would purchase Express Scripts Holding Co., a pharmacy benefits manager (PBM) for $67 billion in cash and stock, including $15 billion assumed for Express Scripts’ debt.

This announcement is the latest in a trend of merging health care companies and follows the December 2017 announcement of the Aetna Inc.-CVS Health merger.

What the Deal Means for the Health Care Industry

Similar to the Aetna-CVS merger, the Cigna-Express Scripts deal is a vertical merger. A vertical merger, according to Investopedia, occurs when two companies that perform separate functions within an industry merge.

The companies stated that the deal will save $600 million in administrative efficiencies, allow them to cut costs as they better coordinate pharmacy and medical claims, and could also increase their leverage in price negotiations with drugmakers. Health care industry experts have said in the past that coordination between insurers and PBMs could lower costs overall.

How this Deal Compares to Competitors’ Deals

Express Scripts is the largest U.S. PBM and is responsible for the drug plans of more than 80 million Americans. Its major competitors are CVS Health and OptumRx, which is owned by the insurance giant UnitedHealth Group.

As previously mentioned, CVS Health recently merged with Aetna, a move that could not only improve efficiency for both companies, but also increase bargaining power with hospitals and other suppliers.

On March 6, 2018, UnitedHealthcare, the parent company of UnitedHealth Group, announced its new policywhere it will share the millions of dollars in discounts it gets from drug companies with its customers. The policy was made in response to growing frustration over increasing drug prices.

The Cigna-Express Scripts merger also narrows Amazon’s entry into the health care world, as industry experts often cited Cigna as Amazon’s prime target for entry into the industry.

As demonstrated by the mergers and policymaking, industry giants are taking measures to increase their efficiencies and combat rising health care costs.

What’s next?
As with the Aetna-CVS deal, the Cigna-Express Scripts deal must be approved by federal regulators for it to stand. The fate of the merger depends on whether the government believes it will save money for consumers.

As such, its fate remains unknown. Brokers, employers and health care consumers should continue to monitor the news to keep up with the latest developments.

The content of this News Brief is of general interest and is not intended to apply to specific circumstances. It should not be regarded as legal advice and not be relied upon as such. In relation to any particular problem which they may have, readers are advised to seek specific advice. © 2018 Zywave, Inc. All rights reserved.